Today’s businesses generate more data than ever before, whatever your size of organization is, sooner or later you will need more storage, any business including small ones need space for data storage such as emails, documents, database, graphics, spreadsheets and many more.
Backup files and software to a regular device is not enough to count on, you should properly manage your data, but in order to do that you have to choose the right data storage solution and you have to make sure your data is properly protected and retrievable.
First of all, ask yourself what your storage needs are by answering these questions:
- How old is your data?
- Which applications run on which server?
- Which applications generates large amount of data?
- How quickly do you need to access that data?
There are multiple types to backup your data, and you have to decide which backup type suits well your organization.
Types of backups are:
Full Backup. which is coping your entire data set but you may use it periodically as it is time consuming.
Incremental Backup. It will only copy data that has changed since the last backup operation of any type, it may be run as often as desired.
Differential Backup. Differential backup is a backup of all changes made since the last full backup. one full backup is done first and subsequent backup runs are just the changes made since the last full backup, the advantage of using differential backup over incremental is shorter restoring time.
Synthetic Full Backup. In some situations, running active full backups periodically may be not a good option as they are very resource-intensive, as an alternative you may use Synthetic full backups, Synthetic full backup does not use network resources and imposes less load on the production environment.
Incremental-Forever Backup. An incremental forever backup strategy minimizes backup windows while providing faster recovery of your data, it provides a lot of advantages including:
- Reduces the amount of data that goes across the network
- Minimizes impact to the client system
- Restore process is optimized
There is a couple of things you have to keep in mind to choose the right data storage for your organization, BUT ARE NOT LIMITED TO:
Know your data well. Understanding the business value of data is critical for defining the storage strategy.
Don’t neglect unstructured data. You have to consider that you may want to combine all your data from your email servers, network file, etc. whatever it is structured, semi-structured or unstructured.
Set-up Data Policy. It is necessary to establish your data retention policy, you have to identify what is the data which is most important to your organization and act accordingly. “When setting up processes, identify the organization’s most important data and prioritize storage management resources appropriately,” says Scott-Cowley.
Look for a solution that fits your data. Smarter buyers are now considering the workload characteristics and picking the right storage strategy for the job.
Secure your data. The data must be encrypted so no one can hack it.
Don’t store redundant data. you have to plan carefully what to store, meaning that to analyze your data before storing it.
Have a disaster recovery plan. All the backups in the world can’t save you if you can’t recover your data, make sure to keep testing them regularly.